Virtual Assistant to the Accountant (Bookkeeper) | Permanent Work from home; Mor

Category: Other/Not Classified

Location:


Job Title:VirtualAssistant to the Accountant

Client type : Australia based air conditioning and refrigeration services
Rate:$7AUD/hour

Type:Fulltime; 40 hours per week

PositionOverview

We areseeking a highly organised and detail-oriented Virtual Assistant to theAccountant to provide administrative and bookkeeping support to our newlyappointed in-house Accountant.
This role is not responsible for the overall management of the accountingfunction. Instead, the successful candidate will assist the Accountant withprocessing transactions, maintaining records, preparing reports, and completingcompliance-related tasks across a diverse group of entities, including:

  • Electrical contracting businesses
  • Cabinetry and joinery businesses
  • Property investment entities
  • Property development entities
  • Other related trading and investment structures

Theideal candidate will have strong bookkeeping skills, experience with Australianaccounting requirements, and the ability to work accurately across multipleentities.

KeyResponsibilities:

BookkeepingSupport

  • Enter supplier bills, invoices, and receipts into the accounting system.
  • Assist with accounts payable and accounts receivable processing.
  • Perform bank, credit card, and loan reconciliations.
  • Maintain supporting schedules and reconcile balance sheet accounts.
  • Process and reconcile intercompany transactions.
  • Assist with maintaining fixed asset registers.

ComplianceAssistance

  • Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
  • Reconcile GST, PAYG withholding, and superannuation accounts.
  • Compile supporting documentation for tax and compliance lodgements.

ReportingSupport

  • Assist with preparation of monthly management reports, including:
    • Profit & Loss Statements
    • Balance Sheets
    • Cash Flow Reports
    • Budget vs Actual Reports
  • Prepare schedules and working papers for the Accountant’s review.
  • Assist with variance analysis and reporting.

Budgeting& Forecasting Assistance

  • Update budget templates with actual results.
  • Maintain cash flow forecast spreadsheets.
  • Assist with project feasibility and development cost tracking.

AdministrativeSupport

  • Maintain organised digital filing systems for financial records.
  • Monitor finance inboxes and collate information requests.
  • Prepare payment runs for approval.
  • Assist with document collection for auditors, bankers, and external accountants.
  • Help document accounting procedures and internal processes.

Property& Development Support

  • Enter and categorise project-related expenses.
  • Assist with job costing and tracking development expenditures.
  • Reconcile loan drawdowns and interest schedules.

RequiredSkills & Experience

Essential

  • 2+ years’ experience in bookkeeping, accounting support, or finance administration.
  • Strong understanding of Australian GST and BAS requirements.
  • Experience using reputed company.
  • Proficiency in reputed company Excel and/or reputed company Sheets.
  • High attention to detail and accuracy.
  • Strong organisational and time management skills.
  • Ability to follow instructions and work collaboratively with the Accountant.
  • Excellent written and verbal English communication skills.

Desirable

  • Experience in construction, trades, or property-related businesses.
  • Familiarity with intercompany accounting.
  • Exposure to budgeting and management reporting.
  • Accounting or bookkeeping qualifications.

KeyPerformance Indicators (KPIs)

  • Transactions processed accurately and on time.
  • Reconciliations completed within agreed deadlines.
  • Supporting schedules maintained and up to date.
  • Compliance workpapers prepared accurately for review.
  • Efficient and responsive support to the Accountant.




Details

Originally posted on Himalayas

  { "@context": "https://schema.org", "@type": "JobPosting", "title": "Virtual Assistant to the Accountant (Bookkeeper) | Permanent Work from home; Mor", "datePosted": "2026-09-17", "validThrough": "2026-10-18", "description": "Category: Other/Not Classified

Location:


Job Title:VirtualAssistant to the Accountant

Client type : Australia based air conditioning and refrigeration services
Rate:$7AUD/hour

Type:Fulltime; 40 hours per week
\n

PositionOverview

We areseeking a highly organised and detail-oriented Virtual Assistant to theAccountant to provide administrative and bookkeeping support to our newlyappointed in-house Accountant.
This role is not responsible for the overall management of the accountingfunction. Instead, the successful candidate will assist the Accountant withprocessing transactions, maintaining records, preparing reports, and completingcompliance-related tasks across a diverse group of entities, including:

    \n
  • Electrical contracting businesses
    \n
  • \n
  • Cabinetry and joinery businesses
    \n
  • \n
  • Property investment entities
    \n
  • \n
  • Property development entities
    \n
  • \n
  • Other related trading and investment structures
    \n
  • \n

Theideal candidate will have strong bookkeeping skills, experience with Australianaccounting requirements, and the ability to work accurately across multipleentities.

KeyResponsibilities:

BookkeepingSupport

    \n
  • Enter supplier bills, invoices, and receipts into the accounting system.
    \n
  • \n
  • Assist with accounts payable and accounts receivable processing.
    \n
  • \n
  • Perform bank, credit card, and loan reconciliations.
    \n
  • \n
  • Maintain supporting schedules and reconcile balance sheet accounts.
    \n
  • \n
  • Process and reconcile intercompany transactions.
    \n
  • \n
  • Assist with maintaining fixed asset registers.
    \n
  • \n

ComplianceAssistance

    \n
  • Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
    \n
  • \n
  • Reconcile GST, PAYG withholding, and superannuation accounts.
    \n
  • \n
  • Compile supporting documentation for tax and compliance lodgements.
    \n
  • \n

ReportingSupport

    \n
  • Assist with preparation of monthly management reports, including:
    \n
  • \n
      \n
    • Profit & Loss Statements
      \n
    • \n
    • Balance Sheets
      \n
    • \n
    • Cash Flow Reports
      \n
    • \n
    • Budget vs Actual Reports
      \n
    • \n
    \n
  • Prepare schedules and working papers for the Accountant’s review.
    \n
  • \n
  • Assist with variance analysis and reporting.
    \n
  • \n

Budgeting& Forecasting Assistance

    \n
  • Update budget templates with actual results.
    \n
  • \n
  • Maintain cash flow forecast spreadsheets.
    \n
  • \n
  • Assist with project feasibility and development cost tracking.
    \n
  • \n

AdministrativeSupport

    \n
  • Maintain organised digital filing systems for financial records.
    \n
  • \n
  • Monitor finance inboxes and collate information requests.
    \n
  • \n
  • Prepare payment runs for approval.
    \n
  • \n
  • Assist with document collection for auditors, bankers, and external accountants.
    \n
  • \n
  • Help document accounting procedures and internal processes.
    \n
  • \n

Property& Development Support

    \n
  • Enter and categorise project-related expenses.
    \n
  • \n
  • Assist with job costing and tracking development expenditures.
    \n
  • \n
  • Reconcile loan drawdowns and interest schedules.
    \n
  • \n

RequiredSkills & Experience

Essential

    \n
  • 2+ years’ experience in bookkeeping, accounting support, or finance administration.
  • \n
  • Strong understanding of Australian GST and BAS requirements.
  • \n
  • Experience using reputed company.
  • \n
  • Proficiency in reputed company Excel and/or reputed company Sheets.
  • \n
  • High attention to detail and accuracy.
  • \n
  • Strong organisational and time management skills.
  • \n
  • Ability to follow instructions and work collaboratively with the Accountant.
  • \n
  • Excellent written and verbal English communication skills.
  • \n

Desirable

    \n
  • Experience in construction, trades, or property-related businesses.
  • \n
  • Familiarity with intercompany accounting.
  • \n
  • Exposure to budgeting and management reporting.
  • \n
  • Accounting or bookkeeping qualifications.
  • \n

KeyPerformance Indicators (KPIs)

    \n
  • Transactions processed accurately and on time.
  • \n
  • Reconciliations completed within agreed deadlines.
  • \n
  • Supporting schedules maintained and up to date.
  • \n
  • Compliance workpapers prepared accurately for review.
  • \n
  • Efficient and responsive support to the Accountant.
  • \n




Details

Originally posted on Himalayas

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1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...